Executive Assistant (Banking Environment)

This is a perm role hire for one of our client The Executive Assistant provides high-level executive and administrative support to the Chief Executive. This is to enable the Chief Executive to focus on business, client, people and strategic priorities.

The role requires strong judgment, discretion, organization and a high degree of ownership. The Executive Assistant is expected to anticipate requirements, manage competing priorities and ensure that commitments, meetings and follow-ups are executed efficiently.

Job Description

1. Executive & Calendar Management Manage the Chief Executive’s calendar, appointments and daily schedule. Prioritize meeting requests based on urgency and business importance. Proactively identify and resolve scheduling conflicts.

Ensure the Chief Executive is appropriately briefed and prepared for upcoming meetings and commitments. Protect the Chief Executive’s time by appropriately managing and prioritizing requests. 2. Meetings & Follow-Through Coordinate management, business, client and other internal and external meetings.

Prepare agendas, meeting materials and other required documentation. Record key action items where required and maintain an effective follow-up system. Track commitments and deadlines and proactively remind relevant parties of outstanding deliverables.

Ensure meeting logistics, rooms, calls and materials are ready in advance. 3. Travel & Logistics Coordinate domestic and international business travel, including flights, hotels, ground transportation, visas and detailed itineraries. Anticipate travel requirements and ensure arrangements are completed well in advance.

Manage changes or disruptions promptly and independently. Coordinate schedules with internal teams, clients and external stakeholders around business trips. 4. Communication & Stakeholder Coordination Serve as a key point of coordination between the Chief Executive and internal and external stakeholders.

Liaise professionally with senior management, clients,