Admin Executive

Key Responsibilities: Offering administrative and secretarial assistance to support departmental functions. Arranging and coordinating meetings, including scheduling, organizing agenda, sending invites, booking meeting rooms, setting up required equipment, and taking attendance.

Planning and organising both internal and external events, including venue survey, budget management and reporting, obtaining fee proposals, coordinating between relevant business units and suppliers, arranging transportation, supporting onsite, and preparing an after-event report.

Assist project manager in tracking and monitoring project timelines, milestones, and deliverables to monitor the progress and effectiveness of project quality and coordinate all quality related correspondence. Compiling, preparing, and ensuring timely submission of necessary reports.

Handle travel arrangements, including flight reservation, hotel accommodation, and visa applications. Preparing payment request, goods and service acceptance, and acknowledging expenses claims.

To collaborate and communicate directly with English- and Chinese-speaking officers, stakeholders, counterparts, and customers, including the China headquarters team and international partners. Required Qualifications: Minimum 3 years of related experience, preferably in administrative experience in MNC company.

Proficiency in both English and Mandarin (written and spoken) is required to effectively communicate and collaborate with English- and Chinese-speaking stakeholders, including headquarters, regional counterparts, and customers in cross-cultural and multinational work environments PC literate with knowledge in MS Office (e.

g. Word, Excel, PowerPoint, Outlook). Knowledge of SAP will be a plus. Knowledge in Photoshop and CANVA is mandatory for event poster design. Pleasant composure, cheerful disposition, good phone etiquette and positive working attitude. Independent and has good initiative. Able to start work immediately is a plus. Inter