Virtual Assistant

Virtual Assistant (Executive Support & Operations) – Remote Executive Support | CRM Management | Operations Coordination Position Type: Full-Time, Remote Working Hours: U.S. Business Hours (flexible based on client needs)

About the Role

At Pavago , one of our clients is hiring a Virtual Assistant (VA) to provide high-quality executive, administrative, and operational support across multiple business functions. This is more than a traditional administrative role.

You’ll serve as a trusted execution partner—managing schedules, organizing communication, maintaining CRM systems, coordinating projects, and ensuring daily operations run smoothly.

If you’re highly organized, proactive, detail-oriented, and enjoy helping leaders stay focused while keeping operations on track, this role is built for you. What You’ll Own Executive & Administrative Support Manage calendars, meetings, and scheduling across multiple time zones.

Organize inboxes, prioritize emails, and flag urgent items. Draft professional emails, documents, and internal communications. Prepare meeting agendas, notes, and follow-up action items. Ensure deadlines, priorities, and commitments remain organized.

CRM & Data Management Maintain accurate records across CRM platforms, including: HubSpot Salesforce Zoho CRM Similar systems Update spreadsheets and operational databases. Maintain organized digital files using: Google Drive Dropbox Microsoft SharePoint Ensure information remains accurate, organized, and up to date.

Research & Task Execution Conduct research on: Competitors Vendors Market trends Business opportunities Prepare organized summaries, reports, and presentations. Support special projects and operational initiatives. Complete ad hoc tasks independently with minimal supervision.

Client, Vendor & Communication Support Respond to client inquiries or route requests appropriately. Follow up with vendors and stakeholders regarding outstanding items. Maintain professional communication across all interacti