🏢 Assistant Manager / Executive, Office Administration | 4-Month Temp - #HJZ

Looking to join a leading healthcare institution and gain hands-on exposure in office, retail and estate management? This could be the opportunity for you!

We are looking for a proactive and organised Assistant Manager / Executive, Office Administration to join us on a 4-month temporary contract, supporting office space planning, retail management, estate operations, procurement and improvement projects within the hospital campus ~

Key Responsibilities

Office Space Management Manage day-to-day office operations, including seating arrangements, meeting rooms, AV systems and staff pantry facilities. Liaise with Facilities Management teams on office maintenance and related operational matters.

Coordinate and support office relocation, renovation and space planning projects. Review existing processes and workflows to ensure compliance with government and hospital standards and guidelines. Identify areas for improvement and recommend practical solutions.

Support the setup and procurement activities for the upcoming TTSH Pavilion building. Retail Management Manage tenancy-related matters, including monitoring occupancy and rental information. Compile and maintain occupancy and rental reports and support lease management activities.

Liaise with internal stakeholders, tenants and external parties to gather feedback and resolve issues. Support initiatives to enhance retail services and improve user experience. Work with relevant stakeholders and government agencies to implement new retail initiatives and technologies.

Estate Management Oversee hospital campus amenities and coordinate the procurement of furniture, equipment and other facilities-related items. Work with internal stakeholders to coordinate maintenance schedules and requirements. Support various operational and improvement projects.

Perform other ad-hoc duties and projects as assigned. 🎓

Requirements

Minimum Diploma or Degree in Business Administration, Business Management, Facilities Management, Hospitality