Construction Document Controller

Position Summary The Document Controller is responsible for managing, organizing, tracking, and maintaining all project documentation throughout the construction project lifecycle.

This role ensures that drawings, specifications, submittals, RFIs, contracts, correspondence, reports, and other project records are properly controlled, distributed, stored, and readily accessible to authorized project stakeholders.

The Document Controller works closely with project managers, engineers, superintendents, subcontractors, consultants, architects, and clients to ensure that project information is accurate, current, and distributed in accordance with established document-control procedures.

Key Responsibilities

Document Management Establish and maintain an organized document-control system for construction projects. Receive, register, review, distribute, and archive project documents. Maintain accurate document registers, logs, and tracking systems.

Ensure documents are correctly named, numbered, dated, and assigned the appropriate revision/status. Maintain electronic and, when required, hard-copy project files. Ensure obsolete or superseded documents are identified and removed from active use.

Drawings & Technical Documents Control the distribution and revision of construction drawings, specifications, schedules, and technical documents. Maintain current drawing registers and revision histories. Distribute approved and revised drawings to relevant project teams, subcontractors, and other stakeholders.

Track the status of shop drawings, material submittals, samples, and other technical submissions. Coordinate with engineering and project teams to ensure the latest approved information is available on site.

RFIs, Submittals & Correspondence Log and track Requests for Information (RFIs), submittals, transmittals, approvals, and technical queries. Monitor document workflows and follow up on outstanding items. Prepare and issue transmittals and document distribution records. Main