Legal Administrative Assistant

Legal Administrative Assistant Australian Criminal Law Firm | Remote – Philippines Position Overview The Legal Administrative Assistant will provide remote administrative and practice support to the directors and lawyers of an Australian criminal law firm.

The role is responsible for diary coordination, matter administration, court document preparation and lodgement, stakeholder follow-ups, videoconference arrangements, and maintaining accurate electronic files. This is a legal administration position and does not involve providing legal advice or making legal decisions.

All court forms, correspondence, adjournment requests, and other legal documents must be prepared using approved templates and completed under the direction and review of the firm's lawyers.

Key Responsibilities

Diary and Court Schedule Management Manage lawyers' diaries and maintain accurate schedules for court appearances, client meetings, videolinks, and other legal appointments. Enter new matters and court dates into the firm's diary. Record matters at the correct time based on court schedules and videolink arrangements.

Ensure all videolink details, access information, and supporting notes are correctly included in the diary. Organise videoconferences for directors, lawyers, clients, and other relevant parties. Monitor upcoming court dates and administrative deadlines and flag potential conflicts or missing information.

Matter and File Administration Create new client and matter files in Actionstep practice management software. Maintain accurate, complete, and well-organised electronic matter files. Update matter information, court dates, contact details, documents, and correspondence in Actionstep.

Compile Word documents listing all charges relating to an accused person. Prepare backsheets for barristers and organise the secure transmission of briefs and supporting materials. Ensure documents are correctly named, saved, filed, and accessible to the relevant lawyers. Court Documentation and Lod