Executive Assistant & Administrative Manager

Executive Assistant Remote | Eastern European Working Hours Blank Canvas Marketing is looking for an exceptional Executive Assistant to become the organizational backbone of our company. We're a fast-moving marketing agency filled with creative thinkers. Creativity is our strength. Organization needs to be yours.

You'll be the person who keeps everything running behind the scenes—ensuring our finances, files, systems, and day-to-day operations stay organized and nothing slips through the cracks.

This role is ideal for someone who genuinely enjoys creating order, loves supporting a team, and takes pride in being the person everyone can rely on.

Responsibilities

Finance & Administration Prepare and send client invoices Reconcile payments and company accounts Maintain monthly bookkeeping records Coordinate with our accountant and ensure financial records are organized and up to date Operations Maintain our client database (CRM) Organize and maintain our file management systems Keep internal documentation accurate and easy to find Help ensure projects stay on track by following up on outstanding tasks and deadlines Create and improve systems that keep the business running smoothly Executive Support From time to time, you'll also provide executive and personal assistant support to the CEO, including: Managing calendars and booking appointments Researching travel and coordinating itineraries Finding contractors and service providers Handling occasional administrative tasks in different countries (She is also location independent) Assisting with miscellaneous projects as they arise No two days are exactly the same.

You will have a good mix of routine and novelty.

Who We're Looking For We're looking for someone who is: Exceptionally organized and detail-oriented Reliable, dependable, and someone people naturally trust Proactive - you enjoy solving problems before they become problems Calm under pressure and able to keep multiple priorities organized Comfortable workin