Executive Admin Assistant

This is a remote position.

Key Responsibilities

Provide high-level executive and administrative support to the Managing Director, including inbox and calendar management, meeting coordination, and document preparation. Draft, proofread, and format correspondence, reports, and presentations while maintaining confidentiality and professionalism.

Support communication efforts by preparing newsletters, social media content, and organisational updates aligned with brand tone and values. Coordinate lead follow-ups, client communication, and CRM updates. Assist with event coordination, reporting, and preparation of business or grant documents.

Requirements

Proven experience as an Executive Assistant, Virtual Assistant, or in a similar administrative role. Excellent written and verbal communication skills with strong attention to detail. Proficient in Google Workspace administration (Google Drive, Moodle or any LMS), Canva, and social media management.

Experience in doing inbound/outbound calls Highly organised with the ability to prioritise tasks and manage competing deadlines. Work Environment & Expectations While this is a work-from-home position, it is important to note that this is a full-time role - not a freelance or flexible-hour arrangement.

You will be expected to work a fixed shift and maintain a high level of professionalism and accountability, just as you would in an office environment.

✅ This role requires: Discipline and commitment to set working hours (strict shift times, not flexible). Use of time tracking software during work hours. Active participation in team and client calls with your camera ON. Consistent availability and responsiveness throughout your shift.

Treating this as a long-term, full-time job - not a side gig or freelance task. ⏱ Payroll is processed bi-monthly. We’re looking for someone who values structure, is dependable, and thrives in a role that provides consistency and clarity. If you’re seeking stability and a team that appreciates re