Contracts Administrator

Contracts Administrator – Contract Lifecycle Management & Legal Operations | Remote Position Type: Full-Time, Remote Working Hours: U.S. Business Hours About the Role At Pavago, one of our clients is hiring a highly organized and detail-oriented Contracts Administrator to manage the complete contract lifecycle — from intake and drafting through internal approvals, execution, storage, renewals, compliance tracking, and reporting. This is a process-driven role for someone who understands that effective contract lifecycle management (CLM) is essential to reducing legal, financial, compliance, and operational risk. You’ll work cross-functionally with Legal, Procurement, Finance, Sales, Information Security, Compliance, and executive stakeholders to ensure agreements move efficiently while remaining accurate, properly approved, compliant, searchable, and audit-ready. If you have hands-on contract administration or legal operations experience and thrive in structured, detail-heavy environments, this role is a strong fit. What You’ll Own Contract Intake & Lifecycle Management • Manage contract requests including: • NDAs • Master Service Agreements (MSAs) • Statements of Work (SOWs) • Data Processing Agreements (DPAs) • Vendor agreements • Amendments • Renewals Review incoming requests for completeness before initiating contract workflowsConfirm business terms, pricing, counterparties, jurisdictions, and compliance requirementsRoute agreements through appropriate review and approval processesTrack contract status from intake through executionMaintain execution timelines against established SLAsProactively follow up on outstanding reviews and approvals Contract Drafting, Review & Redlining • Draft and format agreements using approved templates and clause libraries • Redline contracts using Microsoft Word Track Changes • Apply approved legal playbooks and fallback language • Identify and escalate non-standard provisions involving: • Indemnification • Limitation of liability • Intellectual property • Data privacy and security • Termination rights • Service-level agreements (SLAs) Maintain clear records of contract deviations, approvals, and rationaleEnsure document versions remain accurate throughout negotiations Approvals & Contract Governance • Coordinate contract reviews across: • Legal • Finance • Procurement • Information Security • Privacy • Leadership Verify pricing, budget approvals, vendor documentation, and compliance requirementsEnsure agreements follow established approval matrices and governance policiesTrack outstanding approvals and follow up with stakeholders to prevent unnecessary delaysMaintain appropriate documentation of approvals and exceptions Execution & Contract Repository Management • Manage electronic signature workflows using platforms such as DocuSign or Adobe Sign • Confirm signer authority and signature requirements • Ensure fully executed agreements are properly stored • Maintain accurate records within CLM and contract management platforms such as: • Ironclad • Icertis • Agiloft • ContractWorks • Conga • SharePoint Maintain contract metadata including: • Contract value • Effective and expiration dates • Renewal dates • Notice periods • Jurisdiction • Data-processing requirements Ensure contracts remain searchable and accessible to authorized stakeholders Renewals, Obligations & Compliance • Track: • Contract expiration dates • Renewal deadlines • Auto-renewal provisions • Notice periods • Pricing escalators • Contractual obligations Maintain proactive reminders to prevent missed deadlinesSupport compliance requirements involving: • GDPR • CCPA • HIPAA • PCI-DSS • Internal controls Maintain complete approval, execution, and signature trailsEnsure contract records remain audit-ready Reporting & Process Improvement • Track and report on: • Contract cycle times • SLA adherence • Renewal pipelines • Clause deviations • Standard-term usage Improve contract templates, clause libraries, workflows, and documentationIdentify opportunities to automate repetitive contract administration processesHelp develop scalable and self-service contracting workflowsIdentify bottlenecks and recommend improvements to contract operations Requirements • 2+ years of experience in contracts administration, contract lifecycle management, legal operations, procurement operations, or a related function • Hands-on experience managing contracts throughout their lifecycle • Experience with CLM systems, contract repositories, and e-signature workflows • Strong proficiency with: • Microsoft Word Track Changes • Microsoft Excel or Google Sheets • PDF editing tools Working understanding of common contractual provisions, including: • Indemnification • Limitation of liability • Confidentiality • Intellectual property • Data Processing Agreements (DPAs) • Service-Level Agreements (SLAs) Strong organizational and documentation skillsExcellent attention to detailStrong written and verbal English communicationAbility to coordinate multiple contracts and stakeholders simultaneouslyAbility to work independently in a remote environmentAvailability during U.S. business hours Nice to Have • Experience within SaaS, technology, healthcare, finance, or other regulated industries • Familiarity with vendor risk management and procurement workflows • Experience handling security questionnaires • Experience maintaining clause libraries and contract templates • Familiarity with legal playbooks and approval matrices • Exposure to: • GDPR • HIPAA • PCI-DSS • SOX • Similar compliance frameworks Tools & Technology Ironclad | Icertis | Agiloft | ContractWorks | Conga | SharePoint | DocuSign | Adobe Sign | Microsoft Word | Excel | Google Sheets | PDF Editing Tools What Makes You a Strong Fit You’ll likely thrive in this role if you: • Catch small contractual and documentation inconsistencies quickly • Enjoy structured, process-heavy work • Can manage a high volume of agreements without sacrificing accuracy • Follow deadlines closely and proactively manage renewals • Communicate effectively across legal and non-legal teams • Understand when an issue can follow the standard process and when it requires escalation • Take ownership of contracts from initial request through execution and ongoing management • Keep documentation organized even while managing multiple competing priorities • Look for opportunities to make contracting workflows faster and more scalable What a Typical Day Looks Like Your day may begin by reviewing new contract requests and checking agreements awaiting internal approval or signature. Throughout the day, you could draft or redline agreements, coordinate approvals with Legal or Finance, manage DocuSign workflows, update CLM records, monitor upcoming renewals, verify contractual obligations, and prepare contract reporting. You’ll also work with stakeholders to resolve bottlenecks and continuously improve contracting processes, templates, and documentation. In short: you ensure contracts move efficiently while remaining accurate, compliant, properly approved, searchable, and proactively managed throughout their lifecycle. Key Metrics for Success • Contracts executed within SLA timelines • Zero missed renewal or notice deadlines • High contract metadata accuracy • Complete and audit-ready documentation • Reduced contract cycle times • Consistent adherence to approval workflows • Reduced non-standard clause deviations • Accurate renewal and obligation tracking • Strong stakeholder satisfaction with contract operations Why This Role Stands Out • High-impact role supporting critical business operations • Cross-functional exposure to Legal, Finance, Procurement, Compliance, Security, and leadership • Opportunity to improve and scale contract lifecycle processes • Strong ownership over contract governance and operational accuracy • Hands-on exposure to modern CLM and legal operations workflows • Fully re