PERSONAL ASSISTANT TO THE CHIEF OPERATING OFFICER (COO)

We are seeking a highly professional, discreet, and proactive Personal Assistant to provide comprehensive executive support to our Chief Operating Officer. This is a high-trust role requiring exceptional organizational skills, maturity, and the ability to manage a demanding and fast-paced executive office. 1. Executive & Diary Management - Proactive management of COO's complex diary, appointments, and travel arrangements. - Scheduling meetings, board meetings, and management meetings, including preparation of agendas and minutes. - Screening calls, emails, and correspondence on behalf of the COO. 2. Office & Operations Support - Acting as gatekeeper and first point of contact for internal and external stakeholders. - Preparing reports, presentations, and correspondence to a high standard. - Coordinating regional visits, events, and conferences. - Following up on key actions and deliverables from COO's office to ensure traction. 3. Administration & Confidentiality - Managing confidential information with absolute discretion. - Handling expense claims, requisitions, and office administration. - Filing and maintaining an efficient document management system. - Matric essential, Diploma/Degree in Office Administration / Business Administration advantageous. - 5+ years proven experience as a PA / Executive Assistant supporting a C-Suite Executive (COO/CEO/MD level). - Advanced proficiency in MS Office Suite (Outlook, Word, Excel, PowerPoint) and MS Teams. - Excellent written and verbal communication skills. - Valid driver's license and own reliable transport. - Experience in [Your Industry - e.g., HR Services / Recruitment / Corporate] will be advantageous. KEY COMPETENCIES - High level of professionalism, discretion, and integrity. - Exceptional organizational and time-management skills. - Ability to work under pressure, multitask and prioritize effectively. - Proactive, solution-oriented mindset with strong attention to detail. - Excellent interpersonal skills and stakeholder management. - Presentable, articulate and mature. MARKET RELATED Please submit your CV and a brief motivation to ***email_hidden*** /recruitment@matalife.co.za with subject line: "PA to COO Application - Your Name" by 10/09/2026. Only shortlisted candidates will be contacted.