Administrative assistant

• Work Term: Permanent • Work Language: French • Hours: 30 to 40 hours per week • Education: Secondary (high) school graduation certificate • Experience: 1 year to less than 2 years • or equivalent experience Work setting • Real estate Tasks • Arrange and co-ordinate seminars, conferences, etc. • Assist with staff consultation and grievance procedures • Coordinate the activities of the HR department in order to ensure they meet the organization's goals • Coordinate the flow of information within the team • Direct and control daily operations • Evaluate daily operations • Open and distribute mail and other materials • Plan and organize daily operations • Review HR projects to assure compliance with laws and regulations • Record and prepare minutes of meetings, seminars and conferences • Determine and establish office procedures and routines • Schedule and confirm appointments • Answer telephone and relay telephone calls and messages • Answer electronic enquiries • Oversee the preparation of reports • Liaise with management, union officials and HR consultants • Organize staff consultation and grievance procedures • Arrange travel, related itineraries and make reservations • Greet people and direct them to contacts or service areas • Set up and maintain manual and computerized information filing systems • Type and proofread correspondence, forms and other documents • Conduct research • Perform data entry • Provide customer service • Maintain and manage digital database • Perform basic bookkeeping tasks • Consult with clients after sale to provide ongoing support Computer and technology knowledge • MS Excel • MS PowerPoint • MS Word • Electronic scheduler • Google Drive • LinkedIn • WordPerfect • Electronic mail Area of specialization • Reports and records • Contracts • Invoices • Accounting Work conditions and physical capabilities • Fast-paced environment • Work under pressure Personal suitability • Ability to multitask • Excellent oral communication • Excellent written communication • Flexibility • Organized • Team player • Time management • Adaptability • Dependability Screening questions • Do you have experience working in this field? Employment terms options • Early morning • Evening Employment terms options • Morning • Day