HR Onboarding Specialist I

Description Onboarding Coordinator Position Summary We are seeking a highly organized and detail-oriented Onboarding Coordinator to manage and coordinate the end-to-end onboarding experience for new hires. This role is responsible for ensuring a seamless, efficient, and engaging onboarding process that supports employee integration and contributes to a positive employee experience from day one. The ideal candidate is a strong communicator with excellent coordination and stakeholder management skills, capable of working cross-functionally with Human Resources, Talent Acquisition, IT, Facilities, and business leaders. Key Responsibilities • Coordinate the full onboarding lifecycle for new hires, from offer acceptance through successful integration into the organization. • Manage and track onboarding documentation, ensuring compliance with company policies and legal requirements. • Schedule and facilitate new hire orientation sessions, training programs, and welcome meetings. • Partner with HR, IT, Facilities, Security, and other departments to ensure all onboarding requirements are completed prior to the employee's start date. • Monitor onboarding timelines and ensure all activities are completed within established service level agreements (SLAs). • Serve as the primary point of contact for new hires, addressing questions and providing guidance throughout the onboarding process. • Maintain accurate employee records and update HR systems and databases as needed. • Generate onboarding reports and track key performance metrics related to onboarding effectiveness and employee experience. • Identify opportunities to improve onboarding processes and implement best practices to enhance efficiency and engagement. • Ensure a consistent, professional, and positive onboarding experience for all new employees. Qualifications Education • Bachelor's degree in Human Resources, Business Administration, Psychology, Organizational Development, or a related field. Experience • 1–3 years of experience in onboarding, human resources, employee experience, HR operations, or administrative coordination. • Experience working with Human Resource Information Systems (HRIS) is preferred. • Proven ability to manage multiple priorities and coordinate several onboarding processes simultaneously. Knowledge & Skills • Understanding of onboarding and employee lifecycle processes. • Knowledge of HR documentation and compliance requirements. • Proficiency in Microsoft Office Suite and/or Google Workspace. • Experience with HR platforms such as Workday, SAP SuccessFactors, BambooHR, Oracle HCM, or similar systems is a plus. • Basic knowledge of employment laws and HR best practices is preferred. Core Competencies • Strong organizational and time-management skills. • Exceptional attention to detail. • Excellent verbal and written communication skills. • Customer-service mindset with a focus on employee experience. • Ability to work effectively in a fast-paced environment. • Strong problem-solving and follow-up skills. • Collaborative and team-oriented approach. • Ability to maintain confidentiality and handle sensitive information. Key Performance Indicators (KPIs) • Onboarding completion rate. • Time-to-onboard. • New hire satisfaction scores. • SLA compliance rate. • Accuracy and completeness of onboarding documentation. • New hire retention during the first 90 days.