Executive - Administration

Job Title Executive - Administration Job Description Summary Job Description • Key Responsibilities • Provide day-to-day administrative and operational support to the Hiring Manager and project teams. • Maintain and update project documentation, trackers, databases, and records to ensure accuracy and accessibility. • Coordinate and schedule meetings, interviews, and appointments, while effectively managing calendars and priorities. • Monitor and follow up on action items, deliverables, and deadlines to ensure timely completion. • Attend meetings and prepare accurate Minutes of Meeting (MoM), capturing key discussions, decisions, and action points. • Track and communicate progress on decisions, follow-ups, and pending tasks arising from meetings and discussions. • Prepare meeting agendas, presentations, reports, and executive summaries to support business objectives. • Draft, review, proofread, and format professional correspondence, emails, and other business communications on behalf of the Hiring Manager. • Assist with internal and external stakeholder communication, ensuring professionalism and responsiveness. • Facilitate clear, concise, and timely communication across teams, departments, and stakeholders. • Maintain confidentiality of sensitive business information and documents. • Support special projects and administrative initiatives as assigned by the Hiring Manager. • Skills & Competencies • Excellent verbal and written communication skills. • Strong organizational and time management abilities. • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, and Teams). • Strong attention to detail and accuracy. • Ability to prioritize multiple tasks and meet deadlines in a fast-paced environment. • Professional demeanor with strong interpersonal and stakeholder management skills. • Ability to handle confidential information with discretion and integrity. • Qualifications • Bachelor's degree in any discipline from a recognized university. • 1 to 5 years of experience in administrative support, executive assistance, project coordination, or a similar role. • Prior experience supporting managers, senior leaders, or project teams will be preferred. • Excellent organizational, planning, and multitasking skills with the ability to manage competing priorities effectively. • Strong attention to detail and commitment to accuracy in documentation and communication. • Proficiency in Microsoft Office applications, including Excel, Word, PowerPoint, Outlook, and Teams. • Strong verbal and written communication skills with the ability to interact professionally with internal and external stakeholders. • Ability to maintain confidentiality and handle sensitive information with discretion and professionalism. • Proactive approach to problem-solving and ability to work independently with minimal supervision. • Strong interpersonal skills and a collaborative mindset to support cross-functional teams and business objectives. • Preferred Competencies • Experience in preparing meeting agendas, presentations, reports, and Minutes of Meeting (MoM). • Familiarity with project tracking tools and administrative processes. • Ability to manage calendars, coordinate meetings, and follow up on action items effectively. • Demonstrated ability to work in a fast-paced environment while meeting deadlines. INCO: “Cushman & Wakefield”