Wedding And Events Coordinator

WEDDING AND EVENTS COORDINATOR SRG Hospitality | Sydney | Multi-Venue Portfolio SRG Hospitality is entering its next chapter of growth. With 15 venues across Sydney and expansion underway toward 24, we deliver thousands of events every year — from waterfront weddings and milestone celebrations to large-scale corporate experiences across some of the city’s most recognised hospitality destinations. We are looking for a coordinator who loves the detail and emotion of a wedding, and is equally at home planning a 200-guest corporate dinner. Why This Role Matters At SRG, events are not transactions. They are moments that feel personal, generous and deeply human — and none more so than a wedding. We are a restaurant group, not a hotel group. Every event we deliver runs inside a trading venue, out of a kitchen that is running à la carte service at the same time. That is what makes coordination detail matter so much here: there is no banquet floor to absorb a mistake. This role sits between the sale and the service. You take an event once it is won and build it into something the operations team can deliver flawlessly — the menus, the run of day, the function details, the supplier logistics, and the client relationship that holds it all together. Weddings will be a significant part of your portfolio. So will corporate and social events. That is deliberate. We want a coordinator who is drawn to weddings but thinks holistically across the whole events business. What You’ll Be Responsible For Wedding Coordination Own the wedding client relationship from post-sale through to final planning handover. Weddings are high-touch by nature — couples expect responsiveness, warmth and absolute accuracy, often across a planning window of twelve months or more. You are the person who holds every detail and never lets one slip. • Manage the client relationship and communication rhythm across the full planning journey • Build menus, timelines and run of day in partnership with the venue and kitchen • Coordinate ceremony, reception, styling and supplier requirements • Run planning meetings, site visits and final detail confirmations • Prepare the handover into Events Operations so that delivery day needs no translation End-to-End Event Coordination Coordinate corporate and social events from post-sale through execution planning — ensuring every event is documented, accurate and ready to hand to the delivery team. • Prepare and manage event orders and function details end to end • Confirm menus, beverage packages, floor plans, AV, accessibility and access requirements • Liaise with suppliers, contractors and external partners • Track changes through to final confirmation and communicate them clearly to every party • Manage post-event reconciliation and close the loop with the client Detail, Documentation and Systems This is a coordination role, not a sales role. The value you add is precision — every menu, every dietary, every timing and every change captured accurately and passed to the people who need it. • Maintain accurate, current records across every booking in your portfolio • Produce event documentation to a consistent group standard, not a personal one • Ensure the handover document is complete and unambiguous before it reaches the floor • Keep administrative work current rather than letting it bank up behind a busy week Working Across the Portfolio We are building toward venue-agnostic coordination — a team that can pick up any event at any venue rather than being tied to a single site. It means workload is shared properly, clients are never waiting on one person, and you get exposure across the entire group. • Coordinate events across multiple SRG venues rather than a single location • Step in when the team is at capacity or a coordinator is on leave • Maintain continuity so every client experiences one consistent standard • Contribute to the shared templates, playbooks and ways of working as the team scales Commercial Awareness You are not carrying a sales target, but you protect the commercial outcome of every event you touch. • Uphold F&B minimums, package inclusions and agreed terms • Identify genuine upsell opportunities through the planning journey • Understand displacement — an event occupies space the restaurant would otherwise trade • Ensure accuracy from booking through to final invoicing Who You Are You are drawn to weddings — the emotion, the detail, the weight of getting it right — but you are just as engaged by a corporate dinner or a milestone birthday. You thrive in environments where: • Detail matters. • Timing matters. • Responsiveness matters. • Volume is real. You are described as: • Unflappable under pressure • Detailed and process-oriented — you work to a system, not to memory • Naturally warm and relationship-oriented, particularly with clients at emotional moments • Solutions-focused, not excuse-focused • Organised without being rigid • Able to hold many events at once without dropping the thread on any of them • Proud of your craft Your Background We welcome candidates from mid-level through to senior experience. • 2–5+ years in event coordination, wedding coordination or event management within hospitality • Demonstrated wedding coordination experience, or clear evidence of the detail and client-care standard weddings demand • Multi-venue or high-volume experience highly regarded • Strong systems capability and confidence with event and booking platforms • Ability to manage multiple events concurrently at different stages of planning • Clear, confident written communication with clients and internal teams • Understanding of event budgets, minimums and financial reporting A background across a mix of wedding, corporate and social events is ideal. A wedding-focused background is equally welcome if you are genuinely excited to broaden. What SRG Offers Career, Not Just a Job Clear pathways into: • Events Manager • Group Sales & Events roles • Events Operations leadership • Venue leadership Portfolio Access Coordinate weddings and events across one of Sydney’s most respected restaurant groups — not one room, one venue or one event type. Package and Benefits • Competitive Sydney salary aligned to experience • Performance incentive structure • Staff discounts up to 50% across the SRG portfolio • Complimentary WSET Level 2 course (where applicable to venue exposure) Culture of Growth • Structured onboarding • Professional development planning • Exposure to new venue openings • Cross-functional collaboration across sales, operations and culinary teams Stability in a Growth Environment We are scaling, and that means opportunity. Why Join SRG Now? You will: • Coordinate weddings at some of Sydney’s most recognised venues • Be part of venue launches, not just business as usual • Help shape how coordination works across the group as the function centralises • Work inside a business that values autonomy, energy and ownership • Build a long-term career inside a group that is moving forward We are building the next phase of SRG. If you are detailed, calm under pressure, and motivated by delivering events people remember for the rest of their lives — we would love to hear from you. Apply Now Send your CV and a short note about an event or wedding you coordinated that you are proud of, and why. SRG Hospitality — Creating hospitality that feels personal, generous and deeply human.