Executive Assistant, Office of the President
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Job Description
Location: Remote Employment Type: Full-time, salaried Compensation: $100,000 annually Reports To: President, American Families for Vaccines About American Families for Vaccines American Families for Vaccines (AFV) is a national organization leading the pro-vaccine grassroots movement across the country.
Our state Families for Vaccines chapters defend strong vaccine policy, fight misinformation, and advocate for evidence-based public health. We work in close partnership with providers, advocates, policymakers, and public health leaders to create healthier communities and protect immunization access for all families.
Position Summary The Executive Assistant to the President provides high-level executive and administrative support to the President of American Families for Vaccines .
This role is responsible for managing the President's complex calendar, travel, meeting preparation, correspondence, Board logistics, and executive follow-through.
Key Responsibilities
Executive Scheduling & Support Manage and prioritize the President's complex calendar, balancing internal meetings, Board and external engagements, travel, and dedicated work time. Coordinate scheduling with senior staff, Board members, funders, policymakers, consultants, partners, and other external stakeholders.
Prepare the President for meetings by organizing agendas, background information, correspondence, briefing materials, and other relevant documents. Track the President's commitments, deadlines, and follow-up responsibilities, including attending selected meetings as requested.
Travel & Executive Administration Coordinate the President's domestic travel, including transportation, lodging, registrations, meeting logistics, and itineraries. Ensure relevant materials and logistical information are organized for travel, conferences, speaking engagements, and other external commitments.
Manage the President's expense reports, receipts, reimbursements, registrations, and related administrative needs. Board