Receptionist - Punggol

Contract Period: From 1 Jan 2027 to 30 Dec 2027 with an option to extend the contract for another year. Working hours:

• Mondays to Thursdays: 8:00am to5.30pm, inclusive of 1 hour lunchbreak

• Fridays: 8:00am to5:00pm, inclusive of 1 hour lunch break

• Service not required on Saturdays, Sundays and gazetted public holidays Scope of Services: 1. Reception & Visitor Management

• Attend to visitors, parents, students and staff at the reception counter professionally and courteously.

• Answer, screen and manage incoming calls and enquiries, and promptly direct them to the appropriate personnel.

• Verify visitor identities and direct visitors to the appropriate personnel or venue.

• Ensure the reception area is tidy, welcoming and secure at all times. 2. Administrative Support

• Perform general administrative duties, including data entry, issuance and tracking of physical keys and access cards, and maintenance of proper records.

• File and archive documents in accordance with the school's records management guidelines.

• Prepare simple correspondence, forms and notices as directed.

• Assist with incoming and outgoing mail and deliveries, including logging, sorting and distributing them to the relevant staff. 3. Equipment & Office Upkeep

• Maintain photocopiers and other general office equipment by replenishing consumables such as paper and toner, clearing paper jams, and promptly logging and coordinating servicing and repairs with vendors.

• Maintain the cleanliness and orderliness of the General Office pantry and storeroom. 4. Stationery & Stock Management

• Manage the school's inventory of stationery and office supplies.

• Conduct stock checks at least once a month and maintain accurate, up-to-date inventory records.

• Raise purchase requests when stocks fall below the minimum threshold.

• Receive and verify deliveries against purchase orders and update inventory records accordingly. 5. Student Administration

• Assist with the Secondary 1 registration exercise and proc