Executive Assistant

Executive Assistant (EA) – Remote | U.S. Hours | Calendar, Travel, Executive Support Position Type: Full-Time, Remote Working Hours: U.S. Client Business Hours (flexibility required)

About the Role

We’re hiring a high-performing Executive Assistant to support senior leadership in a fast-paced, high-accountability environment. This is not a basic admin role .

You’ll act as a gatekeeper, operator, and strategic partner — ensuring executives stay focused on high-impact work while you handle execution, coordination, and communication.

If you’re someone who anticipates needs, solves problems before they happen, and thrives under pressure , this role puts you at the center of decision-making.

What You’ll Own Calendar & Scheduling Management Manage complex executive calendars across multiple time zones Prioritize requests, resolve conflicts, and optimize time usage Coordinate meetings using: Google Calendar Microsoft Outlook Ensure executives are always prepared and never double-booked Communication & Executive Support Draft, edit, and send professional emails and memos Screen inbox, calls, and requests — escalate only what matters Act as a liaison between executives, clients, and internal teams Maintain clear, professional communication across stakeholders Meeting Preparation & Follow-Up Prepare agendas, talking points, and briefing documents Gather and synthesize key information before meetings Take notes, track action items, and ensure follow-through Keep executives aligned on priorities and outcomes Travel & Logistics Coordinate domestic and international travel Book flights, hotels, and transportation Build detailed itineraries and manage last-minute changes Handle expense tracking and reimbursements Project & Priority Management Track executive priorities and ongoing initiatives Follow up with teams to ensure deadlines are met Conduct research and prepare reports or summaries Support decision-making with structured information Administrative Operations Maintain organ