Administrative & Bookkeeping Assistant

Job Title: Admin Assistant (Bookkeeping & Inventory Management) Position Type: Full-Time, Remote Working Hours: U. S. Business Hours About the Role We are seeking a highly detail-oriented and proactive Admin Assistant to support the financial and operational backbone of a creative, service-driven business.

This role plays a critical part in maintaining accuracy across bookkeeping, payroll, inventory tracking, and vendor management while ensuring day-to-day operations remain organized, efficient, and reliable.

This is a hands-on, execution-focused role ideal for someone who enjoys working with systems, numbers, documentation, and operational processes. The ideal candidate is highly organized, dependable, and capable of independently managing multiple responsibilities in a remote environment.

You will help create operational clarity by ensuring financial records, inventory systems, vendor relationships, and reporting processes are consistently maintained with precision and professionalism.

Responsibilities

Bookkeeping & Financial Operations Manage daily bookkeeping activities and maintain organized, accurate financial records

• Process invoices, expenses, reconciliations, and transaction tracking

• Support payroll calculations and ensure timely and accurate payment processing

• Prepare and organize required financial and tax documentation

• Assist in maintaining compliance with financial processes and reporting standards

• Support implementation and optimization of accounting systems and workflows

• Maintain organized digital records for financial reporting and audit readiness Inventory Management Monitor inventory levels, stock movement, and usage trends

• Coordinate inventory ordering and restocking processes

• Maintain accurate inventory tracking systems and documentation

• Identify shortages, overstocking, or inefficiencies and proactively recommend solutions

• Generate inventory reports and cost tracking summaries as needed Vendor & Expense Management Build and ma