Executive Assistant (MNC) | Up to $7,000

Duration: 1 year Location: Ngee Ann City You will shine here if you enjoy… Executive Support Proactively managing the VP’s calendar, optimizing time allocation, and prioritizing critical engagements Coordinating all aspects of travel arrangements, including itineraries, accommodations, and logistics, ensuring seamless and efficient travel experiences Preparing and editing high-quality correspondence, communications, presentations, and reports, ensuring clarity and accuracy Managing and reconciling expense reports, ensuring timely and accurate submissions that are compliant with company policies Utilizing accounting system for invoice processing, managing accounts-related documentation, ensuring accuracy in claims and department budget management Strategic Initiative Support Attending meetings with the Vice President when required, capturing detailed minutes, and tracking action items to ensure accountability and progress Assisting in the development of presentations and other materials for internal and external audiences when required.

Event Management and Coordination Planning, organizing, and executing events, including conferences, meetings, and client engagements Managing all logistics and ensuring flawless execution of events Negotiating contracts with vendors and managing event budgets effectively Arranging cross-departmental workshops or offsites when required to foster collaboration on key projects Coordinating logistics for both in-person and virtual meetings which includes setting up video conferencing equipment, arranging seating, providing refreshments if needed, and ensuring connectivity for remote participants Strategic Committee Liaison with Leadership Teams Facilitating communication and collaboration between the Vice President and the members of the Strategic Committee Preparing and distributing meeting agendas, supporting materials, and follow-up reports Tracking action items and ensuring timely completion Confidentiality and Discretion Handling se