Senior Executive Assistant

Senior Executive Assistant (CEO & C-Suite Support) – Remote Position Type: Full-Time, Remote Working Hours: U. S. Business Hours About the Role At Pavago , one of our clients is hiring a Senior Executive Assistant to provide high-level strategic and operational support to the CEO and executive leadership team.

This is not a traditional administrative role. You’ll serve as a trusted partner to senior leadership by managing executive operations, coordinating complex schedules, driving cross-functional initiatives, and ensuring day-to-day priorities are executed efficiently.

You’ll work closely with executives, internal teams, and external stakeholders to keep communication, projects, and operations running seamlessly in a fast-paced environment. If you’re proactive, highly organized, resourceful, and thrive in high-accountability executive support roles, this position is a strong fit.

What You’ll Own Executive Calendar & Time Management Manage complex executive calendars across multiple time zones. Coordinate internal and external meetings. Prioritize schedules to protect executive focus time. Resolve scheduling conflicts proactively.

Prepare meeting agendas, briefing materials, and executive packets. Ensure leadership stays aligned with critical priorities and deadlines. Executive Communications Manage and prioritize executive inboxes and communications.

Draft, edit, and proofread: Emails Reports Presentations Executive correspondence Screen calls and incoming communications on behalf of leadership. Serve as a key point of contact for internal and external stakeholders. Maintain professionalism, discretion, and confidentiality in all interactions.

Travel & Logistics Management Coordinate domestic and international travel arrangements. Book flights, accommodations, transportation, and meeting logistics. Prepare detailed travel itineraries and briefing documents. Manage last-minute travel changes efficiently. Track and reconcile travel-related expenses.

Project & Execut