Administrative Assistant
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Job Description
1) Business Functions: a. Prepare Performance Reports: Collect PO data to prepare internal and client-facing performance reports, ensuring accuracy and alignment with business needs. b.
Client Communication: Maintain effective communication with clients, promptly respond to inquiries, resolve issues, and foster strong client relationships. c. Apply Invoices for Payments: Apply payment invoices according to company procedures, ensuring accuracy and timely follow-up. 2) Vendor Relations: a.
Maintain Communication with Vendors: Act as the primary point of contact for vendors, addressing inquiries and resolving issues to ensure smooth operations. b. Handle Invoice Processing: Verify and process vendor invoices payment application, ensuring accuracy and timely payment. c.
Manage Accounting Documentation: Organize and maintain vendor-related accounting documents, ensuring compliance with company audit standards. 3) Office Management: a. Manage Accounting Documentation: Organize and maintain vendor-related accounting documents, ensuring compliance with company standards. b.
Host Visiting Guests: Welcome and assist visiting guests, ensuring their needs are met during their stay. c. Process Payment Requests: Handle payment requests related to site expenses and guest visits, ensuring proper documentation and processing.
4) Business Travel: Undertake business travel based on supervisors’ instructions and company needs. 5) Additional Tasks: Complete additional tasks as assigned by supervisors, such as preparing PowerPoint presentations, assisting with travel arrangements, and other ad-hoc responsibilities.