Executive Assistant

The Executive Assistant provides comprehensive administrative and operational support to General Manager. This role manages calendars, meetings, travel arrangements, communications, reports, and special projects while serving as a key point of contact between the executive and internal/external stakeholders.

The position requires strong organizational skills, discretion, initiative, and the ability to work in a fast-paced environment. Key Job Scope of an Executive Assistant: 1. Calendar & Schedule Management Manage GM's appointments, meetings, and events. Coordinate internal and external meetings.

Prioritize schedules and resolve calendar conflicts. Send meeting invitations and reminders. 2. Travel & Logistics Coordination Arrange business travel, including flights, hotels, transportation, and visas. Prepare travel itineraries and briefing documents. Manage travel expense claims and reimbursements. 3.

Meeting Management Prepare meeting agendas and supporting materials. Take minutes during meetings and distribute action items. Track follow-up actions and deadlines. 4. Communication Management Draft professional emails, reports, presentations, and letters. Act as a liaison between executives and stakeholders. 5.

Administrative Support Organize filing systems and databases. Handle office administration and procurement requests. 6. Project & Task Coordination Monitor ongoing projects and timelines. Coordinate across departments to ensure deliverables are completed. Support special projects assigned by management. 7.

Stakeholder Relationship Management Interact with clients, vendors, business partners, and senior management. Build and maintain positive professional relationships. Represent the executive professionally when required. 8. Event & Business Function Organization Coordinate team events, workshops, and meetings.

Manage venue bookings, catering, and logistics. Ensure smooth execution of events. 9. Reporting & Documentation Prepare reports, dashboards, and presen