Executive Assistant (Strategic Scope) – Private Office
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Job Description
Role Purpose This role acts as a key support to the Principal, ensuring structure, clarity, and reliable follow-through across a complex, multi-part environment spanning personal, household, and governance responsibilities.
The role combines strong execution with structured thinking - enabling smooth day-to-day functioning while supporting the Principal with clear inputs, organised information, and well-managed priorities.
Because the Private Office spans business and financial administration, oversight of a multi-property household, and the coordination of family and education matters, the role calls for an unusually broad profile: someone who combines the rigour and financial literacy of a professional or financial-services background with hands-on, service-oriented personal-support experience, and who moves easily between structured, analytical work and practical, day-to-day execution.
Core Responsibilities 1.
Planning, Prioritisation & Coordination Support the Principal in managing priorities by structuring inputs and surfacing key considerations Translate discussions and decisions into clear next steps and timelines Maintain visibility across personal, household (Singapore & Bangalore), and governance commitments Identify potential conflicts or gaps and flag proactively Maintain visibility across family schedules (including school, medical, and enrichment activities), ensuring alignment with overall priorities and commitments 2.
Execution & Follow-Through Ensure tasks, decisions, and commitments are tracked and completed reliably Maintain momentum across multiple work streams without requiring follow-up Coordinate across stakeholders to ensure timely and accurate execution 3.
Communication & Information Management Draft and refine emails, summaries, and key documents in a clear, structured manner Ensure all communication is concise, complete, and aligned with intent Maintain organised systems for documents, trackers, and records 4. Calendar, Travel & Logistics