Executive Assistant

Position Title Executive Assistant Experience 35 years Location Cuff Parade Mumbai Reporting To CEO MD position 2 Salary upto 5LPA Role Summary We are looking for a highly organized and proactive Executive Assistant to provide seamless administrative and secretarial support to senior leadership The role demands discretion efficiency and the ability to manage multiple priorities in a fastpaced trading and finance environment Key Responsibilities Calendar Travel Management Manage complex calendars schedule meetings and coordinate appointments Arrange domestic international travel accommodations and itineraries Prepare travel dossiers and ensure smooth logistics Communication Correspondence Screen and respond to emails calls and inquiries on behalf of leadership Draft proofread and manage internal external communications Maintain confidentiality of sensitive business and financial information Meeting Event Coordination Organize board meetings investor calls client presentations and internal reviews Prepare agendas minutes and followup action trackers Coordinate with internal teams and external stakeholders Documentation Reporting Maintain filing systems physical digital for contracts reports and statutory documents Prepare presentations reports and MIS dashboards Assist with compliance documentation and audit support Project Task Management Track action items and ensure timely closure of deliverables Liaise with departments for crossfunctional coordination Handle adhoc tasks and special projects as assigned Qualifications Skills Education Bachelors degree Commerce Business Administration preferred MBA or secretarial course added advantage Experience 35 years as an Executive Assistant Personal Secretary Preferably in trading finance NBFC or BFSI sector Technical Skills Proficient in MS Office Excel PowerPoint Word Outlook Experience with ERP CRM tools is a plus Soft Skills Excellent written and verbal communication Strong organizational and timemanagement skills High discretion professionalism and attention to detail Ability to work under pressure and anticipate leadership needs Thanks Regards Divya hidden email