Office Administrator cum Executive Assistant
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Job Description
About Us At Unearthed Productions, we don’t just organise event, we engineer WOW. Behind every unforgettable experience is a team that keeps everything running smoothly.
We’re looking for an Office Administrator & Executive Assistant who thrives on organisation, enjoys helping others succeed, and takes pride in creating a workplace where people genuinely enjoy coming to work.
This is a varied role that combines office operations, executive support, employee engagement, and administration into one dynamic position. You’ll work closely with our CEO and leadership team to keep the business running efficiently while helping foster a positive, organised, and people-first culture.
No two days are ever quite the same, so we’re looking for someone who’s adaptable, proactive, and happy to roll up their sleeves wherever needed. If you’re someone who loves bringing order to chaos, enjoys supporting people, and finds satisfaction in keeping things running behind the scenes, we’d love to hear from you.
What You’ll Do Executive Support Provide day-to-day administrative support to the CEO and COO, helping manage priorities, anticipate needs, and keep the leadership team running efficiently. Prepare briefing materials, decision documents, and summaries that help leadership make faster, better-informed decisions.
Assist with internal and external communications, including company announcements, presentations, and town halls. Coordinate meetings, calendars, meeting rooms, and business travel arrangements across the group where required. Prepare meeting notes, agendas, follow-up actions, and other documentation as needed.
Handle confidential and sensitive information with professionalism, discretion, and sound judgement. Finance & Expense Administration Monitor budgets relating to employee welfare, office administration, and general operational expenses.
Reconcile the company credit card and expense claims, track spend against budget, and flag anomalies or recurring charges for review