Office Manager (Finance, HR & Administration)
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Job Description
About Us We are an established landscape and cleaning services company providing professional maintenance services to Town Councils, government agencies, commercial properties, and private developments across Singapore. We are looking for a capable and experienced Office Manager to lead and overseas our Finance, Human Resource, and Administrative functions while supporting our growing operations.
Job Responsibilities
Finance & Accounting Manage Accounts Payable (AP), Accounts Receivable (AR), invoicing, collections, and bank reconciliations. Monitor cash flow and prepare monthly financial reports. Process payroll and ensure timely CPF and statutory submissions. Liaise with auditors, banks, accountants, and government agencies.
Maintain proper accounting records and financial documentation. Human Resource Management Handle recruitment, onboarding, and employee offboarding. Prepare employment contracts and HR documentation. Manage payroll, leave administration, staff records, and performance documentation.
Process Work Permit and S Pass applications, renewals, and cancellations. Ensure compliance with MOM regulations and employment legislation. Coordinate employee training and certification renewals. Administration & Office Management Oversee daily office operations and administrative functions.
Manage office supplies, company assets, insurance policies, and licences. Maintain company vehicle records, servicing schedules, road tax, and insurance renewals. Prepare reports, correspondence, meeting minutes, and management presentations. Maintain organised filing systems for company records.
Operational Support Provide administrative support to the Operations team. Assist in contract administration and tender documentation. Coordinate manpower records, attendance, and operational documentation. Liaise with clients, suppliers, subcontractors, and government agencies.
Support Workplace Safety & Health (WSH), ISO, and compliance documentation.
Requirements
Diploma or Degree