Virtual Assistant

Virtual Assistant (Administrative Support, CRM & Operations) – Remote Administrative Support | Executive Assistance | CRM | Scheduling | Operations Position Type: Full-Time, Remote Working Hours: U. S.

Client Business Hours About the Role At Pavago , we’re hiring on behalf of one of our clients for a Virtual Assistant to provide reliable administrative, operational, and executive support in a fast-paced remote environment. This is more than a traditional administrative role.

You’ll help keep daily operations organized by managing calendars, coordinating meetings, maintaining CRM records, supporting projects, conducting research, and ensuring nothing falls through the cracks.

You’ll work closely with business leaders and cross-functional teams, helping streamline workflows and improve operational efficiency. If you’re highly organized, proactive, tech-savvy, and enjoy supporting growing businesses, this role is built for you.

What You’ll Own Administrative & Executive Support Manage executive calendars and coordinate meetings using Google Calendar and Microsoft Outlook. Schedule appointments across multiple time zones. Draft, proofread, and send professional emails, memos, and business correspondence.

Prepare meeting agendas, take notes, and track action items. Manage inboxes and prioritize communications. CRM & Data Management Maintain accurate records within CRM platforms such as: HubSpot Salesforce Zoho CRM Update customer information, contacts, and activity logs. Organize spreadsheets and business records.

Maintain digital filing systems using: Google Drive Dropbox Microsoft SharePoint Prepare reports, summaries, and documentation for leadership. Research & Project Support Conduct online research on competitors, vendors, market trends, and business topics. Compile findings into clear summaries, reports, or presentations.

Support ongoing projects and operational initiatives. Handle ad hoc administrative tasks as assigned. Customer & Vendor Coordination Respond to b