Job Description
We are seeking a highly organized and detail-oriented Administrative & Marketing Operations Coordinator to support the operational execution of KOL (Key Opinion Leader) programs, events, content initiatives, and reporting processes. This role is responsible for managing contracts, purchase orders, invoicing, tracking systems, event logistics, and content coordination to ensure projects are completed accurately and on time. The ideal candidate thrives in a process-driven environment, is highly proactive with follow-up, and ensures that no tasks, payments, or deliverables fall through the cracks. This position will be: Remote in Mexico Reports to: Marketing Director What You Will Own KOL Operations & Financial Coordination Manage purchase orders, contracts, invoicing, and payment tracking for KOL engagements. Coordinate contract execution through DocuSign and maintain accurate project documentation. Ensure all KOL payments are processed accurately and on time. Track engagement details, deliverables, compensation, and agreement status. Budget & Administrative Tracking Maintain centralized tracking of KOL, event, and content-related expenses. Monitor budgets, actual spend, and financial commitments. Provide visibility and updates to internal stakeholders. Event Operations & Coordination Manage KOL and event workflows within Asana and internal systems. Coordinate event logistics, timelines, contracts, communications, and deliverables. Research speaking opportunities and track event participation. Prepare event-related communications, scheduling, and presentation materials. Support lead capture initiatives and event engagement activities. Content & Webinar Coordination Track content production timelines and deliverables across videos, podcasts, webinars, and marketing assets. Coordinate with internal teams and external vendors to ensure projects stay on schedule. Organize and distribute final content assets. Identify and escalate risks that may impact deadlines. Reporting
