Job Description
Administrative Assistant (Employee Services) Key Responsibilities Document Verification & Management Review and verify scanned personnel documents for accuracy, completeness, and quality. Classify and organise documents according to established categories and filing standards. Rename electronic files in accordance with prescribed naming conventions. Identify and resolve discrepancies, including missing, duplicate, or incorrectly scanned documents. Maintain and update verification progress reports and tracking records. Records Digitisation & System Administration Upload verified documents into the HR system (SuccessFactors). Prepare, validate, and maintain document index files prior to system upload. Monitor and maintain logs of processed, pending, and outstanding records. Data Protection & Compliance Handle employee records with the highest level of confidentiality and professionalism. Ensure compliance with the Personal Data Protection Act (PDPA) and organisational data protection policies. Administrative Support Provide administrative and operational support to the HR team. Requirements Education Diploma, Higher NITEC, NITEC, GCE ‘O’ Level, or GCE ‘A’ Level qualification. Experience & Skills Prior experience in administrative or clerical support roles. Proficient in Microsoft Office applications, particularly Word, Excel, and PowerPoint. Experience with HR systems, preferably SuccessFactors, will be an advantage. Key Competencies Strong attention to detail and accuracy. Excellent organisational and document management skills. Ability to work independently as well as collaboratively within a team. Strong sense of responsibility, integrity, and confidentiality when handling sensitive information. Sherry Tan | R23116214 | 05C3451
