Job Description
This is a remote position. We are seeking a highly organized, detail-oriented, and proactive Listing Assistant to support our fast-paced and growing real estate team. This role is perfect for someone who thrives under pressure, loves a dynamic work environment, and takes ownership of their role and responsibilities. The Listing Assistant will play a critical part in supporting the team’s listing processes from start to finish, managing backend organization, data entry, and client-facing communication with professionalism and confidence. Key Traits for Success: Thrives under pressure and enjoys a fast-paced environment Exceptional task management and organizational skills Comfortable asking clarifying questions to multiple team members Self-confident with a proactive mindset Takes ownership of responsibilities and drives execution Direct communicator who can handle strong personalities Open to feedback and focused on growth Detail-oriented and thrives in structured environments with checklists, systems, and spreadsheets at the core Well-spoken, professional, and client-service minded Strong problem-solver who anticipates needs without being asked Systems & Tools You’ll Use: Google Suite (Docs, Sheets, Forms, etc.) Dotloop (Transaction Management) Follow foUp Boss (CRM) Todoist (Task Management) SWIFT (Listing Management Platform) PadSplit Marketplace (Listing Platform) Responsibilities Include (but are not limited to): Listings Support: Create Google Drive folders for all listings and pull required documents Prep listing agreements and documents in Dotloop Data entry and preparation of listings in SWIFT Grow into responsibility of pushing listings live Finalize listing setup post-launch Track and monitor paperwork and signatures Maintain monthly financial reports for PadSplit properties Keep all team and seller inventory spreadsheets updated Collect showing feedback and communicate with team and sellers Notify occupied properties of showings (Padsplit properties) Org
