Job Description
We are looking for a detail-oriented and highly organized Project Coordinator to support the tracking, administration, and closure of Property Improvement Plan (PIP) items across designated hotel projects. This role will play a key part in ensuring project timelines and records are kept current, communications are accurately documented, and stakeholders are aligned on the status and completion of PIP requirements. You will liaise closely with internal and external stakeholders, including Brand Leaders, General Managers, owners, and internal Administration teams, ensuring timely follow-up, accurate record-keeping, and efficient closeout of outstanding PIP items within the internal system. Status Tracking & Coordination Monitor and update the status of assigned Property Improvement Plan (PIP) items across multiple hotel projects. Maintain accurate and up-to-date project timelines, progress trackers, and supporting records in the system. Follow up proactively with relevant stakeholders to verify the implementation status of each PIP item. Ensure project documentation reflects the latest developments, actions taken, and pending next steps. Ensure all supporting reasons and approvals are properly documented and traceable. Ensure all closures and changes in status are accurately reflected in the system within agreed timelines. Support record audits and ensure completeness of project files and correspondence. Stakeholder Communication Communicate professionally via email with Brand Leaders, General Managers, and owners to confirm the status of outstanding PIP items. Draft clear and concise status update emails, follow-up notes, and action reminders. Coordinate with stakeholders to obtain clarification, supporting details, or reasons for delays where required. Escalate issues, delays, or missing information appropriately to relevant internal teams. Job Qualifications Diploma or degree with at least 2 years of experience in a project coordination, project administration, ope
