Administrative Associate II (Unit Secretary) - Anson Correctional Institution

Agency Adult Correction Division COO - OPS - Institutions Operations Job Classification Title Administrative Associate II (S) Position Number 60058738 Grade NC02 About Us The NC Department of Adult Correction is one of the largest state agencies with more than 14,000 employees. It is responsible for safeguarding and preserving lives and property through prevention, protection, and preparation as well as the care, custody, and supervision of all adults sentenced for violating North Carolina laws. This department includes state prisons with custody, healthcare, and facility operations staff as well as probation/parole officers who supervised sentenced people in the community. Other divisions include Administration, Health Services, Rehabilitation & Reentry, Special Operations and the Post-Release Supervision & Parole Commission. We have a mission that matters! Description of Work Reporting directly to a Correctional Housing Unit Manager at a multi-custody female correctional facility, this position is characterized by performing a variety of administrative, clerical, and office support duties. Job responsibilities of this position include, but are not limited to, the following: 1. Requiring knowledge of the work unit Standard Operating Procedures (SOPs) and the Department of Adult Correction (DAC) Policies and Procedures. 2. Requiring a high level of confidentiality and working independently as well as in a team. 3. Requiring a high degree of understanding of general office practices and procedures along with the ability to relate well with other staff, agencies and the general public. 4. Being responsible for correspondence, record management, filing and database management. 5. Processing incoming and outgoing mail. 6. Maintaining a calendar of periodic reports, activities and meetings. 7. Contacting facility staff for meetings and dispersing information to appropriate personnel. 8. Meeting deadlines of projects. 9. Composing emails, copying, and filing documents. 10. Creating and maintaining Excel spreadsheets and preparing documents and reports. 11. Compiling records and organizing and maintaining files. 12. Performing all other special projects and duties as needed and as assigned by supervisor. Knowledge Skills and Abilities/Management Preferences Candidates now meet the minimum qualifications of a position if they meet the Minimum Education and Experience listed on the vacancy announcement. The Knowledge, Skills, and Abilities (KSAs)/Management Preferences are not required but applicants who possess the following skills are preferred: • Documented working knowledge of word processing or spreadsheet programs. Compensation and Benefits The State of North Carolina offers a comprehensive benefits package including: • Health Insurance options • Retirement Plans • NCFlex Supplemental Benefits • Paid Vacation, Sick, and Community Service Leave • Paid Parental Leave Visit the State Benefits website for additional information. Salary Range : $31,200 - $51,249 This posting will close at 11:59 p.m. the night BEFORE the end date listed above. This is a full-time position (40 hours per week) with established working hours of Monday-Friday, 8am-5pm and may require working beyond normal work schedule to meet business needs. About Anson Correctional Institution Anson Correctional Institution houses female offenders in medium and close custody housing units. Anson CI offers a wide variety of educational, vocational, and training programs. Correction Enterprises operates the offender packaging operation at Anson, a partnership with Union Supply Direct through the Prison Industry Enhancement Program (PIE). Family and friends can order a package of goods from a pre-approved shopping list to send to an offender. Orders are packaged by offenders and shipped quarterly. Supplemental Application Information Application Process NCDAC uses the Merit-Based Recruitment and Selection Plan to fill positions with the most qualified individuals. Hiring salary will be based on relevant qualifications, internal equity, and budgetary considerations pertinent to the advertised position. Applicants must complete the application in full. Resumes will not be accepted in lieu of completing the State application. Applications must include: • Complete education history (including high school) • Full work experience details • Certificates and licenses, if applicable • Education must be from appropriately accredited institutions. • Information provided must support responses to supplemental questions. Incomplete applications may impact screening and salary determination. • Applicants may be subject to a criminal background check and drug screen. If multiple applications are submitted, only the most recent application received before the closing date will be considered. Criminal Justice Certified Positions If applying for a position certified through the NC Dept. of Justice - Criminal Justice Standards Division, click this link for specific certification requirements: Correctional & Probation/Parole Officer Certification. ALL applicants must: • Meet Criminal Justice Standards requirements (12 NCAC 09G .0302) • Pass a criminal background check • Produce a negative drug screening result • Successfully complete medical and psychological evaluations • Possess a valid driver’s license Education Equivalency Verification The State of North Carolina/Office of State Human Resources (OSHR) uses the National Association of Credential Evaluation Services (NACES) as a referral resource for applicants who need to have their credentials certified as equivalent. For a list of organizations that perform this specialized service, please visit the NACES membership website at https://www.naces.org/members. Veterans’ and National Guard Preference • Applicants seeking Veteran's Preference must attach a DD-214 Member-4 Form (Certificate of Release or Discharge from Active Duty) to their applications. • Applicants seeking National Guard Preference must attach an NGB-23A (RPAS), along with the state application, if they are a current member of the NC National Guard in good standing. • Applicants who are former members of either the NC Army National Guard or the NC Air National Guard, with honorable discharge and six years of creditable service, must attach a copy of the DD-256 or NGB-22, along with the state application. PREA Requirement The NC Dept. of Adult Correction must adhere to the US Dept. of Justice Final Rule on the "National Standards to Prevent, Detect, and Respond to Prison Rape." Click this link for information on hiring and promotion prohibition requirements for all positions in the NC Dept. of Adult Correction: PREA Hiring and Promotion Prohibitions ADA Accommodations Consistent with the Americans with Disabilities Act (ADA) and the Pregnant Workers Fairness Act (PWFA), NCDAC is committed to the full inclusion of all qualified individuals. If reasonable accommodation is needed to participate in the job application or interview process, please contact the person indicated below. Contact Information If there are any questions about this posting other than your application status, please contact Celeste Robinson at celeste.r.robinson@dac.nc.gov or by phone at 919-582-6116. (Email is preferred and more efficient.) Minimum Education and Experience Some state job postings say you can qualify by an “equivalent combination of education and experience.” If that language appears below, then you may qualify through EITHER years of education OR years of directly related experience, OR a combination of both. See the Education and Experience Equivalency Guide for details. High School or General Educational Development (GED) diploma AND one year of administrative experience; or an equivalent combination of education and experience. EEO Statement The S