Administrative assistant

• Work Term: Permanent • Work Language: French • Hours: 35 hours per week • Education: College/CEGEP • Experience: 1 year to less than 2 years • or equivalent experience Tasks • Coordinate the flow of information within the team • Open and distribute mail and other materials • Plan and organize daily operations • Establish and implement policies and procedures • Determine and establish office procedures and routines • Schedule and confirm appointments • Answer electronic enquiries • Compile data, statistics and other information • Order office supplies and maintain inventory • Oversee payroll administration • Greet people and direct them to contacts or service areas • Conduct research • Perform data entry • Provide customer service • Perform basic bookkeeping tasks • Professionalism in customer service Supervision • 1 to 2 people • Committees Computer and technology knowledge • Sage Accounting Software • MS Excel • MS Outlook • SharePoint • Accounting software Area of specialization • Correspondence • Reports and records • Financial statements • Invoices • Project management • Accounting • Payroll services Security and safety • Confidential security clearance Transportation/travel information • Own transportation • Valid driver's licence Work conditions and physical capabilities • Ability to work independently • Work under pressure • Attention to detail • Repetitive tasks • Work with minimal supervision Personal suitability • Excellent oral communication • Excellent written communication • Organized • Team player • Reliability • Adaptability • Dependability Screening questions • Do you have experience working in this field? • Do you have the required certifications listed in the job posting? • Do you meet the language requirements listed in the job posting for the position (English or French)? Employment terms options • Day Other benefits • On-site amenities • Parking available Support for newcomers and refugees • Supports social and labour market integration of newcomers and/or refugees (for example: facilitating access to community resources, language training, skills training, etc.) Support for mature workers • Applies hiring policies that discourage age discrimination