Executive assistant

• Work Term: Permanent • Work Language: English • Hours: 35 hours per week • Education: College, CEGEP or other non-university certificate or diploma from a program of 1 year to 2 years • Experience: 3 years to less than 5 years • Office management and supervision • Administrative assistant and secretarial science, general • Executive assistant/executive secretary • or equivalent experience Work setting • University or college • Public school • Government administration • Education Tasks • Compile data to prepare documents • Establish and co-ordinate administrative policies and procedures • Prepare reports and others documents for consideration and presentation to executive committees and boards of directors • Analyze incoming and outgoing memoranda, submissions and reports • Prepare and co-ordinate the production and submission of summary briefs and reports • Prepare agendas and make arrangements for committee, board and other meetings • Liaise with departmental and corporate officials and with other organizations and associations • Plan, organize, direct, control and evaluate daily operations • Provide customer service • Arrange travel, related itineraries and make reservations • Prepare invoices, reports, memos, letters, financial statements and administer contracts and other documents • Administer and deliver the negotiated collective agreement including terms and conditions of employment between union and employer • Type and proofread correspondence, forms and other documents Computer and technology knowledge • SharePoint • MS PowerPoint • MS Access • MS Excel • MS Office • MS Outlook • MS Word • Spreadsheet Area of work experience • Human resources • Correspondence • Business administration/management Security and safety • Criminal record check • Child Abuse Registry check Work conditions and physical capabilities • Fast-paced environment • Work under pressure • Tight deadlines • Attention to detail • Large workload Personal suitability • Accurate • Dependability • Efficient interpersonal skills • Excellent oral communication • Excellent written communication • Flexibility • Initiative • Organized • Reliability • Team player • Hardworking • Quick learner • Proactive Screening questions • Do you have experience working in this field? • Do you have the required certifications listed in the job posting? Employment terms options • Day Health benefits • Dental plan • Health care plan Financial benefits • As per collective agreement Other benefits • Parking available