Human Resources Assistant

HR Administration • Prepare and manage HR documentation including employment letters, status changes, and other employee records • Maintain accurate and up-to-date employee files and HR systems • Support the coordination and tracking of HR processes (e.g., onboarding documentation, policy sign-offs, training completion) • Assist with general administrative support for the People & Culture team as required Recruitment Coordination (Hourly Roles) • Liaise with hiring managers to support hourly hiring needs • Post and remove job advertisements as requested • Maintain applicant tracking systems and ensure postings are current and accurate • Provide basic coordination support as needed (e.g., interview scheduling when required) Health & Safety • Coordinate workplace injury and incident reporting, including supporting claims management processes and ensuring timely and accurate documentation • Liaise with internal stakeholders and external partners (e.g., WSIB) to support claims administration and follow-up • Track claims status and maintain organized, up-to-date records to support compliance and reporting • Coordinate and schedule health & safety training sessions, including tracking completion and maintaining training records • Maintain an active role within the Joint Health & Safety Committee, including supporting meeting coordination and documentation • Document audit findings and track corrective actions to ensure timely follow-up and resolution • Support communication and rollout of health & safety programs, policies, and updates to operations teams General • Coordinate with other HR team members to ensure tasks and deadlines are met • Support cross-functional HR initiatives and projects as required • Additional duties and responsibilities as assigned