Assistant – Marketing & Events

Assistant – Marketing & Events We have a fantastic opportunity for an experienced Assistant – Marketing & Events to join our Business Development team in Melbourne or Sydney. Primary Duties and Responsibilities • Lead the coordination and delivery of client events, webinars/seminars and functions, working closely with Business Development • Managers and practice/sector teams. Responsibilities include preparation and distribution of invitations, coordinating guest lists and RSVPs via the EDM system (Vuture), and managing the technical aspects of Zoom webinars. • Support the Business Development & Marketing team to prepare and deliver online content such as eAlerts, event (webinar) invitations and content designed for social media. • Utilise marketing and business development technologies to support strategic initiatives, including editing and updating the website, generating and analysing reports from Interaction, our Client Relationship Management (CRM) system. • Assist the lawyers and Business Development team to prepare and distribute written communications, including formatting, editing and proofreading various communication documents e.g. client newsletters, announcements, profiles, template documents and presentations. • Play an integral role in promoting and maintaining the firm’s CRM system, including generating reports, updating contact and company details, and supporting event and communication management. • Produce marketing materials including liaising with practice group and sector group leaders. • Write and maintain content and provide regular updates to the firm’s website, internal newsletter and intranet. • Coordinate professional photoshoots for staff, including scheduling sessions, liaising with external photographers, and managing the end-to-end process. • Willingness to travel to the firm’s Sydney office and other locations as required to support the delivery of client events and marketing activities. • Assist the team to produce regular client analysis reports and other marketing reports. • Conduct basic organisation and industry research. • Help to manage all merchandise levels, including ordering and distribution. • Assist the Business Development team with the preparation of tender submissions when required. • Prepare materials and packs for events and sponsorships. • Provide general administrative support and assistance. • Communicate workload to team including notification of capacity to assist others. • Build and maintain relationships with internal stakeholders. • Deal with external clients in a professional, polite and friendly manner. • Maintains cyber security at all times. Cultivate an awareness of security risks, stay informed of latest cyber threats, instil best cybersecurity practises and take practical steps to protect the firm and client from cyberattacks. • Assist with ad hoc duties as and when required. Skills/Knowledge • Outstanding client service delivery skills. • Excellent time management skills. • Strong administrative and organisational skills. • Flexibility and adaptability to changing priorities and work demands. • Ability to work semi-autonomously. • Demonstrates strong attention to detail. • Communicates in a professional manner with clients and colleagues and builds rapport. • Excellent IT literacy, including Outlook, Word, PowerPoint and Excel. • Exposure to InDesign, website content management systems, EDM and CRM systems preferred. Experience • Previous experience in administration, marketing, business development, or a related discipline is desirable. Further Information Any questions regarding the vacancy can be directed to Rhoda Siu on (03) 9609 6737 or RSiu@rk.com.au. For further information or to submit your application for this position please visit the careers page on our website. Please note any offer of employment made by Russell Kennedy Lawyers to the successful candidate will be subject to a police check. We are currently accepting applications from direct applicants only. No agency referrals will be accepted at this stage. Our Firm and Culture Russell Kennedy is a commercial law firm with more than 380 people in Melbourne and Sydney. At Russell Kennedy we are committed to providing exceptional legal strategies and solutions to our clients, guided by market-leading expertise across our key sectors of focus. We’re committed to making a difference for our clients, providing opportunities for our people, and delivering lasting change for our community. As part of our team, you’ll receive hands-on experience, quality mentoring and access to valuable learning opportunities. We encourage a professional and committed work ethic, while recognising the importance of an enjoyable working environment and balanced lifestyle. At Russell Kennedy, we respect and celebrate the things that make each of us different. The firm is dedicated to creating an environment that is characterised by equal access and respected participation of all groups and individuals. This is regardless of all differences, including culture, ethnicity, race, sex, gender identity, age, religion, personal circumstances, physical features, abilities and disabilities, socioeconomics and sexual orientation. We believe we have a culture where individuals of all backgrounds and abilities feel included and confident in bringing their whole selves to work, and where your talents are fostered, empowering you to contribute to the success of the firm. Russell Kennedy is proud to be an equal opportunity employer and is certified as a WGEA Employer of Choice for Gender Equality. We are committed to being a LGBTIQ friendly and disability confident employer. The firm supports and promotes a range of initiatives including, the Russell Kennedy Women’s Network and our Diversity and Inclusion committee, with 3 key focuses: Access RK (Accessibility and Disability), Kaleidoscope (Cultural Diversity) and SPARKLE (LGBTIQ). Russell Kennedy is dedicated to creating and participating in a meaningful process of reconciliation as part of the broader national reconciliation movement. Our key aims in embarking on our first RAP are to celebrate the deep knowledge of First Nations communities, the longest continuing cultures in the world, acknowledge past wrongs and to begin to build a structured future together where we can play our part in righting those wrongs through our own reconciliation initiatives. Russell Kennedy is committed to attracting the best talent available and is open to discussing flexible work arrangements and workplace adjustments for all of our listed vacancies.