Administrative assistant

• Durée de l'emploi: Temporaire • Langue de travail: Anglais • Heures de travail: 40 hours per week • Education: • Expérience: Education • Secondary (high) school graduation certificate • or equivalent experience Work setting • Relocation costs covered by employer • Willing to relocate Tasks • Arrange and co-ordinate seminars, conferences, etc. • Assist with staff consultation and grievance procedures • Direct staff • Motivate staff • Open and distribute mail and other materials • Plan and control budget and expenditures • Plan and organize daily operations • Supervise other workers • Train other workers • Record and prepare minutes of meetings, seminars and conferences • Schedule and confirm appointments • Manage contracts • Answer telephone and relay telephone calls and messages • Answer electronic enquiries • Compile data, statistics and other information • Respond to employee questions and complaints • Order office supplies and maintain inventory • Arrange travel, related itineraries and make reservations • Greet people and direct them to contacts or service areas • Type and proofread correspondence, forms and other documents • Perform data entry • Provide customer service • Maintain and manage digital database • Perform basic bookkeeping tasks • Consult with clients after sale to provide ongoing support • Supervise office and volunteer staff • Plan, organize, direct, control and evaluate daily operations Supervision • 1 to 2 people Certificates, licences, memberships, and courses • First Aid Certificate Computer and technology knowledge • Google Docs • MS Excel • MS Outlook • MS PowerPoint • MS Windows • MS Word • Electronic mail Area of specialization • Reports and records • Invoices Transportation/travel information • Public transportation is available Work conditions and physical capabilities • Ability to work independently • Fast-paced environment • Work under pressure • Tight deadlines • Attention to detail • Repetitive tasks • Large caseload • Large workload • Work with minimal supervision Personal suitability • Ability to multitask • Excellent oral communication • Excellent written communication • Flexibility • Judgement • Organized • Team player • Accurate • Client focus • Reliability • Time management • Adaptability • Quick learner Screening questions • Are you available for shift or on-call work? • Are you available to start on the date listed in the job posting? • Do you have experience working in this field? Employment terms options • Early morning Experience • 7 months to less than 1 year Employment terms options • Evening • Morning • Day • Weekend Other benefits • Free parking available