Administrative Assistant

The Administrative Assistant is a key member of GS1 Canada’s team. Bringing a high degree of professionalism and discretion. The incumbent will play a key role in providing administrative support contributing to the overall success of GS1 Canada. This individual will be detail-oriented, organized, and proactive and excels at keeping tasks on track through effective time management, documentation, scheduling, and internal coordination. This role is a hybrid role, requiring in-office attendance as needed. Key Responsibilities • Actively manage executive calendar including identifying priorities, ensuring agendas and supporting materials are included in meeting invitations, and managing participants. • Provides administrative and special coordination support to assigned executives, including daily correspondence, filing and follow-up, documentation retrieval, etc. as required • Coordinates internal and external meetings and events, including travel arrangements, meeting minutes, discussion notes, reports, and set-up & clean up. • Corresponds with key industry individuals and internal departments as required. • Ensure departmental and management calendars are updated to ensure appointment schedules are set to maximize efficiency • Develops and maintains a comprehensive departmental filing system • Prepares purchase orders and expense reports as required • Ensures departmental efficiencies in routine daily activities • Performs various other duties as delegated or assigned. • Collaborates across the administrative team to provide back-up support and coverage during absences as required to ensure continuity of operations • Responsibilities may evolve based on business needs and organizational priorities, consistent with the nature and level of the position. Skills, Knowledge & Expertise • Minimum 2 - 3 years’ experience in administration • High level of proficiency with MS Office Suite (Word, Excel, Outlook, PowerPoint, Internet, CRM, etc.) • Post Secondary diploma and/or degree in related field (i.e. business administration, communications is an asset) • Ability to meet tight deadlines and take responsibility for timely and accurate completion of tasks assigned • Able to multitask and prioritize in a fast-changing environment • Ability to write and develop multimedia presentations and their components • Excellent organizational and communication skills • Proven experience in problem solving and analytical abilities • Takes initiative using common sense and good judgment • Team player who enjoys and is able to multitask and prioritize in a fast-paced environment • Bilingualism (French & English) is an asset to be able to engage with potential and existing stakeholders from across the country. • Entrepreneurial spirit, requiring flexibility to changing needs