Office Administrator (Bilingual)

Dream is looking for an Office Administrator (Bilingual)! Dream’s Ottawa team is currently looking for an Office Administrator to support our team with the day-to-day office and support our local accounting team. Who are you? There’s a lot happening in Ottawa, and it’s happening fast. Are you passionate, dedicated, and enjoy providing a high level of customer service? Do you love working with people? If so, read on. We want to hear from you. Over the 3+ years you’ve worked in an administrative function you’ve proven that you are not afraid to think outside the box to find the best approach to achieve results. You are proactive, leading by example rather than sitting back, and have a strong attention to detail and accuracy. You consider the bigger picture when focusing on new initiatives and you thrive on driving improvement and efficiency. It is important to us that you are team-oriented and that people like collaborating with you. We want to bring on someone who is eager to learn, work hard, and have fun. In other words, we want you to fit in here. This is an opportunity for you to take on responsibilities, build on your already strong skill set and help your team achieve its goals, all in a work environment that is fast-paced, dynamic and fun. What will you do? Below are some of the primary responsibilities you will be taking on in this role. There will be more, but we can discuss those in person: • Greet clients/customers with professionalism, on the phone and in person and respond to correspondence; • Assist with overseeing the operation and management of the office, including liaising with Technology, People + Culture, Office Services, cleaning staff, other departments and counterparts in our Toronto office as needed; • Order office supplies, distribute mail and courier packages, manage Boardroom Scheduling and Maintenance; • Oversee the tidiness of common areas, including meeting rooms and kitchen spaces; • Assisting the accounting department with various tasks including overseeing the incoming accounts payable correspondence, scanning cheques for deposit, and other items as required; • Receive, scan and organize invoices for all projects and distribute for approval to various project teams; • Create purchase orders and set up new vendor accounts; Update monthly P.O. tracking worksheet as required; • Process office related expense invoices in Coupa, which includes coding/allocating to appropriate business unit and GL code; • File various forms/correspondence for all departments; and • Provide administrative support to office as required. What type of experience and skills do you have? These are only some of the things we’d like you to bring to the table. We can cover the rest when we meet. • Post-secondary education in Business Administration or Office Administration; • 3+ years of experience running the day to day operations of an office, with a focus on service for our employees; • Strong computer and typing skills and proficiency in Microsoft suite; • Previous experience with Accounts Payables; • Fluent in both English and French; and • We would love it if you had previous experience with JD Edwards and/or Coupa. Who Are We? Dream Unlimited is a leading developer of exceptional office and residential assets in Toronto, owns stabilized income generating assets in both Canada and the U.S., and has an established and successful asset management business, inclusive of $28 billion of assets under management across three Toronto Stock Exchange ("TSX") listed trusts and numerous partnerships. We also develop land and residential assets in Western Canada. Our attitude and approach set us apart from our competitors. We are guided by our entrepreneurial spirit: we seize unconventional opportunities and try new things, approaching every project with passion and purpose. We care about our employees. We want everyone to have a rewarding career and to work with people they like, so we provide exciting work opportunities, open work environments, and fun events. We hire constant learners, so we make sure to provide them with engaging work and to encourage them to share their ideas that will help us shape the company. Once you join us, it won’t take long to figure out why your colleagues like it so much here. This is your invitation to make a difference. We’re looking forward to helping you grow. Total Rewards @Dream This is a regular, full-time position with a base salary range of $50,000-$60,000. In addition to base salary, the role is eligible for a performance-based bonus and a comprehensive benefits package, which includes paid vacation and personal days, flexible benefits, mental health resources, access to perks and discounts, professional development support, and team-building and social events. Compensation is determined based on several factors, including relevant experience, total years of experience, industry experience, education, and professional designations. We recognize that exceptional talent doesn’t always fit neatly into a bracket. Final compensation will be tailored to your specific experience, skills and the unique value you bring to the table. If your qualifications exceed the scope of this role, we may be open to adjusting the mandate – and the salary – to reflect that expertise. We look forward to hearing from you, but please note; due to the high volume of applications, only candidates who qualify will be contacted. This position is for an existing vacancy. Dream Unlimited is committed to workplace diversity and provides accommodations to applicants with disabilities throughout our hiring process. If you require accommodation through any aspect of our process, please let us know and we will work with you to meet your needs. Our recruitment process does not include the use of Artificial Intelligence (AI). __________________ Dream est à la recherche d’un administrateur de bureau (bilingue)! L’équipe Ottawa de Dream cherche actuellement un administateur de bureau pour soutenir le personnel dans ses tâches quotidiennes et assister l’équipe comptable locale. Qui êtes-vous? Les choses bougent chez Dream, et elles évoluent rapidement. Êtes-vous une personne passionnée, dévouée et soucieuse de fournir un excellent service à la clientèle? Vous aimez travailler avec les gens? Si vous avez répondu oui à toutes ces questions, poursuivez votre lecture. Nous voulons vous connaître. Au cours des trois années et plus où vous avez occupé une fonction administrative, vous avez démontré que vous n’aviez pas peur d’innover pour trouver la meilleure stratégie à adopter pour obtenir les résultats escomptés. Vous êtes une personne proactive, qui préfère donner l’exemple plutôt que de se tenir à l’écart, vous avez un grand souci du détail et vous travaillez avec rigueur. Vous analysez la vue d’ensemble lorsqu’il est question de nouvelles initiatives et vous avez pour but d’apporter des améliorations et d’augmenter l’efficience. Vous devez être en mesure de collaborer avec différentes équipes, et vous êtes facile d’approche. Nous cherchons une personne qui a une soif d’apprendre, qui travaille fort et qui aime s’amuser dans son travail. Autrement dit, nous cherchons quelqu’un qui s’intégrera facilement. Vous aurez la chance de prendre vos responsabilités, de tirer profit de vos solides compétences et d’aider notre équipe à atteindre ses objectifs, dans un environnement de travail stimulant, dynamique et agréable. Quelles seront vos tâches? Vous trouverez ci-dessous une liste de certaines des principales responsabilités que vous devrez assumer pour ce poste. Il y en aura d’autres qui s’ajouteront, mais nous pourrons en discuter en personne : • Accueillir les clients avec professionnalisme, au téléphone et en personne, et répondre à la correspondance. • Contribuer au fonctionnement et à la gestion du bureau. Il s’agit notamment d’assurer la liaison avec les équ