Administrative Assistant

Administrative Assistant Location: Scarborough, ON (Markham & Milner area) Work Schedule: Monday to Friday | 10:00 AM – 4:30 PM Pay Rate: $20.00/hour Contract Duration: 6+ Months (Potential for Extension) Key Responsibilities • Perform general office administration and clerical duties. • Provide professional customer service by responding to phone calls, emails, and assisting walk-in customers. • Resolve customer inquiries and complaints in a courteous and professional manner. • Maintain accurate electronic and physical filing systems. • Process and reconcile Accounts Payable (AP) and Accounts Receivable (AR) documentation. • Match paid invoices with AP and AR reports. • Maintain and update customer and supplier records. • Verify invoice and purchase order coding for accuracy. • Prepare and process cheque runs. • Perform bank reconciliations and account reconciliations. • Manage accounts receivable, including invoicing, payment follow-ups, and collections. • Complete banking transactions and deposits. • Assist with credit control and collection activities. • Support job costing and budgeting functions. • Maintain inventory records and stock control. • Prepare online customer orders for pickup and shipping. • Maintain and update the company's Shopify online store. • Handle confidential company and customer information with professionalism and discretion. • Perform additional administrative duties as assigned. Required Qualifications • Minimum 2 years of administrative experience in an office environment. • Advanced proficiency in Microsoft Excel . • Hands-on experience using QuickBooks . • Minimum 2 years of experience managing or supporting a Shopify online store . • Experience with Accounts Payable, Accounts Receivable, invoicing, reconciliations, and bookkeeping functions. • Strong customer service and interpersonal communication skills. • Excellent verbal and written English communication. • Strong organizational, time management, and multitasking abilities. • High level of accuracy and attention to detail. • Ability to work independently while managing multiple priorities. Preferred Qualifications • Previous experience in a food distribution, retail, wholesale, or manufacturing environment is considered an asset. • Professional appearance and a customer-focused attitude. Apply: Send resume & documents to recruiter@sereneaid.com Call: 647-794-8009