Job Description
Company Overview We are a Singapore-based food and beverage manufacturer supplying products to business customers. We seek an experienced, responsible and organised Admin & Operations Assistant to support daily admin, operations, procurement, invoicing, and coordination tasks. Job Summary Support daily administration, operations, procurement, documentation, invoicing, and coordination with customers and suppliers in a hands-on SME environment. Open to locals, Malaysians and Work Permit holders. Responsibilities Perform general administrative duties including filing, data entry, document preparation, and record keeping to maintain accurate company records Prepare, update, and maintain company documents, forms, templates, and internal records for operational efficiency Assist with licence renewals, compliance documents, insurance records, and other administrative requirements to ensure regulatory adherence Coordinate communication and information flow between internal staff and external parties to support smooth operations Assist with preparing invoices, delivery orders, quotations, customer records, and related sales documents to support sales operations Support order processing and follow up with customers to resolve issues and track pending payments and outstanding matters Collaborate with sales, production, delivery, and accounts/admin teams to ensure proper documentation and coordination Assist procurement activities by liaising with suppliers on quotations, orders, delivery schedules, and documentation to maintain supply chain accuracy Maintain supplier and purchase records to ensure up-to-date procurement information Follow up on supplier issues to resolve delivery or quality concerns promptly Support daily operational coordination between production, delivery, admin, and management to facilitate workflow Assist in arranging product lab testing and maintaining related records for quality assurance Coordinate delivery schedules, driver matters, and customer deli
