Job Description
Project Coordinator (Asana, Trello, Project Tracking & Operations) – Remote | U.S. Hours Position Type: Full-Time, Remote Working Hours: U.S. Client Business Hours (flexibility for deadlines) About the Role At Pavago , one of our clients is hiring a Project Coordinator to bring structure, accountability, and visibility across multiple projects and operational workflows. This is not a passive administrative role. You will act as the execution backbone of the team — ensuring: Timelines stay on track Deliverables are completed Stakeholders stay aligned Risks are identified early Documentation remains organized and accurate If you are: Highly organized Proactive with follow-ups Comfortable managing multiple moving parts Strong in communication and coordination This role is a strong fit. What You’ll Own Project Planning & Timeline Management Maintain and update project plans using: Asana Trello Monday.com MS Project / Smartsheet Track: Timelines Milestones Dependencies Deliverables Ensure schedules and project trackers remain accurate and updated Help teams stay aligned on priorities and deadlines Documentation & Reporting Prepare: Meeting agendas Meeting notes Action items Weekly project reports Maintain organized documentation in: SharePoint Google Drive Confluence Create reports covering: Progress updates Risks and blockers Key project metrics Ensure all project documentation stays clean and accessible Communication & Coordination (Core Responsibility) Act as the central liaison between: Project managers Team members Leadership Stakeholders Ensure: Clear communication Alignment on priorities Proper documentation of decisions Follow up proactively on tasks and deliverables Escalate delays or blockers early before timelines are impacted Task & Resource Tracking Monitor: Task completion Resource availability Dependencies Ensure no task or deliverable gets missed Help maintain accountability across active projects Risk & Quality Management Identify: Delays Bottlenecks Ope
