Job Description
General Office Administration: · Serve as the first point of contact for visitors and phone calls, handling inquiries professionally and directing them appropriately. · Manage and maintain office supplies, ensuring adequate stock levels and placing orders when necessary. · Organize and maintain physical and electronic filing systems, ensuring documents are easily accessible. · Schedule and coordinate meetings, appointments, and travel arrangements for office staff. · Prepare and distribute correspondence, memos, and reports as required. · Handle incoming and outgoing mail, including sorting, distributing, and preparing shipments. · Maintain and update office databases and records. · Attend and recording of minutes when require. · Ensure office facility in operation by completing inspection and conduct repair and maintenance when necessary. · Assist on IT related matters. · Perform other general administrative and clerical duties as assigned. · Assist Quantity Surveyors in the preparation of tender documents, including formatting, collating, and distributing information. · Manage and organize project-related documents, bills of quantities, drawings, and specifications. · Track and monitor project progress and deadlines. · Coordinate communication between the QS team and external stakeholders, such as contractors and clients. · Prepare and format presentations and reports for the QS team. · Perform other administrative tasks specifically related to the Quantity Surveying function as required. Requirements: · Proven experience at least 1 year as an Administrative Assistant, preferably with some exposure to the construction or quantity surveying industry. · Excellent organizational and time management skills with the ability to prioritize tasks and meet deadlines. · Strong attention to detail and accuracy. · Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). · Excellent written and verbal communication skills. · Ability to work independently and as
