Job Description
Temporary HR Administrative Assistant (Employee Services) We are seeking a meticulous and detail-oriented individual to join our Human Resource (Employee Services) team on a temporary basis. The successful candidate will support the digitisation, verification, and management of personnel records, ensuring all HR documentation is accurate, complete, and properly maintained. Key Responsibilities Document Verification & Management Review and verify scanned personnel documents for accuracy, completeness, and quality. Classify and organise documents according to established categories and filing standards. Rename electronic files in accordance with prescribed naming conventions. Identify and resolve discrepancies, including missing, duplicate, or incorrectly scanned documents. Maintain and update verification progress reports and tracking records. Records Digitisation & System Administration Upload verified documents into the HR system (SuccessFactors). Prepare, validate, and maintain document index files prior to system upload. Monitor and maintain logs of processed, pending, and outstanding records. Data Protection & Compliance Handle employee records with the highest level of confidentiality and professionalism. Ensure compliance with the Personal Data Protection Act (PDPA) and organisational data protection policies. Safeguard sensitive employee information and promptly escalate any data security concerns or risks. Administrative Support Provide administrative and operational support to the HR team. Assist with ad-hoc projects and duties assigned by the Assistant Director or Chief Human Resource Officer. Requirements Education Diploma, Higher NITEC, NITEC, GCE ‘O’ Level, or GCE ‘A’ Level qualification. Experience & Skills Prior experience in administrative or clerical support roles. Proficient in Microsoft Office applications, particularly Word, Excel, and PowerPoint. Experience with HR systems, preferably SuccessFactors, will be an advantage. Key Competencies Strong
