Job Description
Position: Accounts Payable Specialist (Bilingual English/Mandarin) Department: Finance Location: Remote Reports To: Assistant Controller and Senior Director, Finance Position Summary The Accounts Payable Specialist will support high-volume, full-cycle AP operations, which requires exercising significant independent judgment in evaluating payment decisions, resolving vendor discrepancies, and recommending process improvements. This role is heavily focused on accounts payable (majority of responsibilities), with light exposure to general accounting and month-end close. This is an excellent opportunity for candidates with strong AP experience looking to expand into broader accounting over time. Responsibilities Core Responsibilities (AP Focus ~80–90%) Evaluate and manage full-cycle AP processing: invoice intake, coding, approval workflow, and payment execution; prioritize and escalate as needed Responsible for vendor setup and documentation requirements, including W-8/W-9 collection and validation, ensuring compliance and payment eligibility Review and process employee expense reports and corporate credit card transactions, ensuring compliance with company policy Manage AP inbox and resolve vendor and internal inquiries in a timely manner Perform AP subledger to GL reconciliations and monthly AP close activities; proactively identify and research variances and make recommendations Monitor AP aging, investigate discrepancies, and resolve issues Ensure all AP documentation is complete, organized, and audit-ready; identify and escalate any compliance gaps to leadership Secondary Responsibilities (Accounting Support ~10–20%) Assist with month-end close, including AP-related journal entries, ensuring accuracy and completeness Support annual 1099 preparation and filing Manage the company credit card program, including card issuance, account management, and spending limit administration. Provide ad hoc support to the accounting team as needed Qualifications Bachelor’s degree
