Job Description
Position Title: Preschool Centre Admin Working Location: Upper Paya Lebar Road Working Hours: 44 hours per week (Office Hours) Working Days: Monday to Friday; some Saturdays per year (for school events) Salary: $2,500 - $3,000 Overview The Centre Administrator assists the Principal in managing and coordinating administration and operations in the centre. Main scope includes administration, financial, personnel, and procurement matters. Key Responsibilities 1. Administration a) Manage registration and withdrawal of children. b) Update and submit children's particulars receiving subsidies and CDC Childcare Financial Assistance Scheme (CFAC) approval letters to the Finance Department. c) Update parents' particulars. d) Draft simple letters and correspondence. e) Coordinate and submit staff and children's accident insurance claim forms to Head Office for processing. Incident reports for staff will be written by the Principal, while reports for children will be written by the class teacher (or staff who witnessed the incident) and vetted by the Principal. f) Maintain and update the filing system. g) Manage and update ECDA CMS. h) Prepare and collate monthly reports and submissions to Government Agencies and Head Office, e.g. POP reports, centre factsheet, etc. i) Additional reports for POP Centres: Monthly Download reports from CMS and verify information. Collate according to levels and provide summary reports. Quarterly Extract figures from monthly reports and collate according to the Excel template. Collate staff information and CPD hours reports. Provide centre licensing and SPARK information. 2. Financial a) Invoicing and collection of fees and other payments. b) Banking, verification of fee collections, and other payments. c) Issuing of receipts. d) Disbursement of petty cash expenses. e) First-level approver of eClaims from centre staff. f) Preparation of petty cash and fee collection reports. g) Ensure completeness of monthly invoices and receipts. h) Ensure effec
