Job Description
Job Title: Administrative Assistant I – HR & Offer Operations Location: 100% Remote, Canada, Support EST and PST Hours Job Type: T4 Contract Experience: 1 to 3 Years Rate: CAD 18 to 20 PH Role Summary NearSource is looking for an Administrative Assistant I – HR & Offer Operations to support critical hiring and onboarding activities tied to M&A operations. This role focuses on offer management, documentation workflows, HR systems coordination, and post-acceptance processes while ensuring accuracy, compliance, and timely execution across multiple hiring initiatives. Key Responsibilities Support offer creation, testing, extension, and post-acceptance workflows for M&A hiring activities Provide the latest country-specific offer templates and documentation packages to M&A Operations Share updated DocuSign offer packets and required inclusions for country-specific hiring Inform M&A Operations leadership of current country-specific hiring workflows and operational requirements Draft offer letters and offer summaries based on approved inputs Test deal-specific DocuSign envelopes for accuracy, functionality, and compliance Extend non-key offers to candidates in a timely and professional manner Maintain and update offer acceptance trackers, including Airtable records Upload signed offer letters and supporting documentation into Workday profiles Coordinate administrative hiring activities while maintaining data accuracy and confidentiality Support fast-paced recruiting operations with strong attention to detail and execution quality Must-Have Skills Experience supporting recruiting , talent acquisition, or HR operations teams Hands-on experience drafting offer letters and offer summaries Proficient with HR systems , CRMs , scheduling platforms , and digital workflow tools Experience working with DocuSign or similar electronic document management platforms Strong organizational and time-management skills Excellent attention to detail with the ability to manage multiple prioriti
